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A document management system (DMS) is a software package for managing the creation, capture, consulting, routing, and archiving of electronic documents. Examples of files that can be stored are Powerpoint, Excel, Word files, scanned invoices, forms, and photos.


OpenDocMan is an open source document management system (abbreviated DMS). It is a web-based program wrote in PHP. After installation on an own server room provides the online access to all important documents within your organization. The system complies with the ISO 17025 standard for document management systems.

Both the installation and the use of OpenDocMan is pretty simple. Users can use the system by logging in via the web browser. The extensive possibilities to assign user rights to assign ensure that tasks delegated can be.

After the responsible person a document reviewed, those colleagues will automatically receive a notification via e-mail. Users with the appropriate access rights have the choice to make changes in documents and to accept or reject.

OpenDocMan is available in eight languages including English, Dutch and German.

OpenDocMan has the following characteristics:

  • open source document management system,
  • documents search by author, department or category,
  • comprehensive management of user rights,
  • history of changes to capture and view,
  • option for allowable file size limit
  • automated assessment process,
  • written in PHP programming language,
  • makes use of MySQL database and Apache server,
  • also available in a Dutch translation.


OpenKM is a document management system with a web user interface that makes it easy for corporate to manage and find back. The DMS program is open source so free to use.

OpenKM has the aim of a DMS package to offer both small and large businesses to use.

OpenKM has the following characteristics:

  • free software to a web based document management system,
  • automatic periodic backups,
  • ability to search for words within the uploaded text, Office files, OpenOffice files, PDF, HTML, XML, MP3, JPEG, etc.


Owl is a multi user document management system (DMS) written in PHP for publishing of files or documents. The program can be used both by large companies, SMES, organizations, groups of people or just your own to manage documents.

Owl has the following features:

  • free DMS software (Document Management System),
  • multi-user folder and file management,
  • check-in and check-out of files,
  • set up notifications for owner and group of persons notified,
  • find words within all of the uploaded text, Word and PDF files,
  • integrated log with all the download stats,
  • database backup tool,
  • version control system,
  • built-in email tool,
  • PDF add watermark,
  • ZIP file upload with automatic uitpakfunctie,
  • themes,
  • automatically generate previews for photos, Word, PDF, and video files.


Epiware is open source document management software. The program contains all the functions that are required for documents to safely store, manage and share on the internet. The web based system is written in PHP and uses a MySQL database.

Epiware has the following characteristics:

  • open source DMS program,
  • easily store documents, manage, and share via the web-based system,
  • makes use of PHP and MySQL.

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